Meetings… there were already so many dreaded meetings. And now most of us are still doing meetings online with glitchy internet looking at little screens scrambling for a background that hides the messy dishes. (Just noticing do all my notes include dirty dishes… yes there are a lot of dirty dishes in my life!)
Guess what – I am one of those weird people who likes meetings! I know, I know… it’s true. I built a whole business around being in meetings (small and even very large). And often it is with people I don’t know well. People who are trying to make a plan for the future of their work together.
And I love it!
Can I tell you why I love it? (The secret can also help you enjoy a few more meetings.)
I love meetings because I get to learn more about other people and connect to their stories while moving forward critical, purpose-driven work.
These are my favorite things – being with people and moving a plan forward!
Good meetings do these two things almost always…
Connect people – relationships are built, and people come away understanding other people’s stories and perspectives more than before.
Move forward purpose-driven action – decisions are made, ideas are discussed, and people come away with meaningful tasks that move the whole group toward their purpose.
Double-check the meetings you are a part of. Do your meetings connect people and move forward action items?
Or do you have meetings that are:
just a download of someone’s agenda or priorities.
all about those next steps and action without any opportunity to build teamwork & relationship.
meandering and unclear.
Think through these two questions when planning the next meeting:
Is there 10-15 minutes for human connection?
Is there space to discuss, make decisions, and clearly set up next steps?
Want more on how to support your teams and move them toward action and connection? Let’s talk!
Rheanna SmithWhy I love meetings and how you can too
Sometimes we need an infusion of ideas and tools for the work we are already doing.
I am going to get tactical right now and jump straight into it!
There are a few processes it is good to always use when you are working with a group.
Whether you are leading and supporting an Executive team in your business, organizing a school group to make changes in school policy to benefit all students, or co-facilitating a volunteer-led group for immigrant justice- these WILL make the work smoother (and more fun)!
Three essential processes ease the amount of work you are each doing, increase action, and even enjoyment, while you work together.
A set of working agreements Have a set of agreements that guide your work together.
This can be as simple as two or three verbal agreements for how you want to act when you work together and how you will do your work. You can put these in writing and come back to them each year as a process of learning together and acknowledging what is working and what can be improved.
An agreed-upon, known common purpose A clear outlined statement about why the group exists and the purpose of their work together.
I find most people in a group have different understandings of the purpose of the group and the larger mission or reason for the group’s existence. When the purpose is not clear, people will be less engaged, less collaborative, and more confused.
If you want a passionate group – create purpose together and come back to your purpose over and over.
A clear decision-making process A process that outlines how major (and even minor) decisions are made and who is responsible for which decision.
Not everyone has to be a part of making every decision, but everyone should know who and how each decision is made. If you want to increase trust and create an inclusive team – discuss and document who makes what decisions and how. (Even better add clarity around how input can be given and what is done with input once it is given.)
These seem simple.
However, when the work is critical and there is much to be done – we can quickly lose sight of each of these processes.
Check in real quick on a team project you are working on, and ask yourself:
Do we have a set of agreements for how we want to work together? Do we all know what these agreements are?
Do we know what the purpose of our team is? If asked, would we each of us give a different answer for why we exist as a team?
Do we know how decisions are made and who makes what decisions? Have we discussed and documented who is responsible for each decision?
If you answered, yes – awesome you are set up to build a strong team.
If you answered “sort of” – go back and find a way to answer and clarify as a group. I promise you it will lead to more collaboration, more trust, and less stress!
Want more tips and tools for building a team you actually enjoy working with?Let’s talk!
Here is to all of us working together in collaborative, action-oriented teams!
Rheanna SmithThe most essential processes for making teamwork WORK!
In the past few weeks, I offered up steps to take in preparation for a life transition and what you can do to create a shift without making the immediate big change.
Now I am sharing a process that sets you up to make a big life or career transition.
There are two ways to use these tools:
Try out these steps when you know you are ready to implement a change in your life and you feel, “this is it! Now is the time!”
Use any of these tools to move you closer to the change you want in your life or career sometime in the future. Hint – these processes work at ANY TIME to give you more clarity and alignment in your life!
If this moment in our history has awakened something inside you, igniting your creativity and a new direction, and you are ready for a change – use these tools to begin decisive action.
If this time of challenge has provided you or your family with clarity that what is currently occurring cannot continue in the same way – use these tools to walk toward a more sustainable future.
And if you are currently working hard to manage each moment in front of you, using your energy to tend to your well-being and your family’s well-being, and cannot possibly think of or talk about a change right now – you are not alone!
You can try only one of the first steps to gently lay the groundwork for the possibilities of what you want to come in a year or two. (Or come back to this process when you are ready.)
Here is the guide that includes these tools, plus the previous processes offered for building towards a transition in your life.
May you be well as you move toward change or stead yourself right where you are.
Rheanna SmithMake a big change in your career and life
Something needs to change. You can feel it in your muscles or hear it from a quiet, determined voice inside. Perhaps it is a small change whispering to do it differently. Maybe you know something big needs to shift and are feeling antsy and excited.
But what if you cannot make the change right now? Or the way forward isn’t clear?
Focus on what is in front of you and in your control. You can always make subtle changes in your environment and in your own response. Watch this video for actions you can take now to shift your current situation before you make a bigger change.
You do not have to leap all at once. Little shifts in your current environment can lead to new openings and perspectives.